VdE | Recepcionista e coordenador administrativo | IGNITE International Holdings S.A
IGNITE International Holdings S.A is hiring a Receptionist & Admin Coordinator, based in Maputo.
Background
Under the guidance and supervision of the immediate supervisor, the Receptionist & Admin Coordinator will provide support to administrative services ensuring high quality of work, ensuring accurate, timely and properly recorded/documented service delivery. The Receptionist & Admin Coordinator will promote a client, quality and results-oriented approach. The Receptionist & Admin Coordinator works in close collaboration with the Human Resources Department as well as the board members to ensure consistent service delivery.
Key Responsibilities
- Serve visitors by greeting, welcoming, and directing them appropriately;
- Maintaining a safe and clean reception area by complying with procedures, rules, and regulations;
- Answer and direct phone calls;
- Plan meetings and take detailed minutes;
- Write and distribute email, correspondence, Memos, letters, and other forms;
- Assist in the preparation of regularly scheduled reports;
- Develop and maintain the office filing system;
- Maintain tidiness of the office at all times;
- Manage office supplies at all levels;
- Manage the contact database;
- Send invoices to clients;
- Translating documents;
- Organize and schedule appointments;
- Order office supplies and research new deals and suppliers;
- Book travel arrangements;
- Assist in any ad-hoc duties, projects and activities as and when required.
Requisites
- High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus;
- Proven experience as an Administrative Assistant;
- Knowledge of office management systems and procedures;
- Working knowledge of office equipment, like printers and fax machines;
- Proficiency in MS Office (MS Excel and MS PowerPoint);
- Fluency in English and Portuguese is required;
- Excellent time management skills and the ability to prioritize work;
- Attention to detail and problem solving skills;
- Excellent written and verbal communication skills;
- Strong organizational skills with the ability to multi-task.
Values
- Exemplifying integrity;
- Demonstrating commitment to the company;
- Embracing cultural diversity;
- Embracing change.
Core Competencies
- Achieving results;
- Being accountable;
- Developing and applying professional expertise/business acumen;
- Thinking analytically and strategically;
- Innovation and marketing of new approaches;
- Pro-activeness and client orientation;
- Organizational awareness.
Benefits
- Salary compatible with the functions and proven experience;
- Bonus of performance on the end of the year;
- Continuous training in specific areas of the business;
- Annual leave in accordance with labor law.
How to Apply
Documentation
- Cover Letter;
- Curriculum Vitae with photo.
The above documentation should be sent until August 27, 2021 with the reference Receptionist & Admin Coordinator Job Vacancy to the following email address: carreiras@treeconsulting.co.mz
Only shortlisted applicants will be contacted.
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